Document Control

Operations Consulting, Business Process Simplification, Supply Chain

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Document Control System

Design and Implementation

A document control system is the communication system through which information flows into the ERP system. Companies seem to have little difficulty investing substantial sums of money in ERP systems and the subsequent integration and training yet invest little or nothing in the communication infrastructure that drives and supports ERP.

To make matters worse, the vast majority of companies today rely on paper-based document control systems to support their information and control needs.

An effective system improves the communication between Engineering and the rest of the enterprise. It ensures that the business issues—not merely the documentation issues—are addressed as a normal part of the business regimen.

We provide solutions that dramatically reduce cycle times and provide clear communication and direction to all affected organizations with respect to product release and change activity. An effective solution includes procedures, training and systems that support:

* Part number assignment

* Approved manufacturer's listing for purchased components

* Part/Document Status & History

* Change Requests

* Release and Change Orders

* Backlog/Work-in-Process Reporting for Requests and Changes

* Change Request/Change Order Tracking

* Change Impact Analysis

We have extensive experience:

	helping start-up companies create and implement the systems and processes described below
	helping established companies fix ineffective systems and processes described below

** Document Control System Design

* Part Numbering Systems -- definitions, configuration and revision control

* Change Management Systems -- change requests, release and change control systems, change impact business and technical analysis, deviations, cycle time reduction

* Purchased Component Documentation -- business processes for managing specifications and approved vendors; single- and sole-source authorization and approval

** Product Configuration Control Systems

Process to identify the "as-shipped" configuration and configuration level of products; real-time information about customer-owned products

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If you are looking at this, it is likely you are experiencing difficulties with one or more of the following areas:

	Your part numbering system
	Your engineering change request process
	Your engineering change order process and the integration of product changes with Manufacturing and Field Service
	Your inventory control accuracy
	Your product release process
	Integrating your ERP system with your business processes

We’ve got the track record and expertise to help you with these mission critical issues.

Take the Next Step: Here are a number of different ways we can be of service to you as you begin or continue your journey:

	Call us at 888-488-4976 for a no-cost, no obligation discussion about your situation.
	Contact Us with your comments and questions.
	Contract with us to perform a comprehensive Requirements Assessment
	All of the above
	Some of the above
	Something not on our list.

1+ 888 488 4976 (US & Canada) 1+ 775 722 8230 (International)

Your Situation

How effectively do your current Document Control processes serve your company?
Do they help or hurt?

Are they clear or ambiguous?

Do people know what to do and when to do it when a change occurs?

Or, is your process focused on "getting the documentation updated" without defining an integrated plan?

Are your processes pro-active or reactive?

If your current processes quietly serve your needs day in and day out, then congratulations are in order!

But, if you aren't executing as cleanly as you could or should, then it's time to take a closer look.

www.gardnerandassoc.com